PROJECT MANAGEMENT/
CONTRACT ADMINISTRATION

Project Management and Contract Administration can make a huge difference to the running of your project and save you a lot of unnecessary stress and will ensure you stay on program and budget.

We take ownership of a project and ultimately be responsible for its successful completion, to include monitoring the day-to-day progress of the build, budgeting, overseeing contracts, quality and time management, and making sure the scope that was agreed is understood and executed.

We are the interface between the client and all the services, contractors and suppliers involved. We will plan the project with you, then organise and implement the work based on the specifications agreed between the contractor, supply chain and the client bringing together design, tender and the build.

We facilitate and manage the costs of the project and introduce and tried and tested contractors and add value to the project so the client should notice they get a lot of our fee back in savings throughout the project life.

Renovations, especially if operational can be quite stressful and this is where Project Management comes into its own by implementing a specification of works with as much detail as possible. This will include every element of the project with accompanying plans, drawings and program so that everyone understands their specific duties and what needs to be achieved.

 
From the drawings and Quantity Survey, we’ll put together a program of works. This will itemise in detail exactly what’s required of the contractor, which allows us to obtain accurate, detailed quotes. It also ensures contractors have all the information on site to facilitate the build. 

We’ll approach three or four tried-and-tested contractors. A detailed schedule of works will ensure we get accurate costs and less of a range of quotes from the contractors, as they’ll all be pricing on a like for like basis.

We sit with the client and conduct a tender analysis to see if there are any holes in the quotes. We go back to the contractors to give them a chance to revise and make sure they’re happy with their submissions. We also keep a documented trail of quotes, to ensure there’s no disparity.

We aim to put forward a main contractor who can undertake and be responsible for most of the works. Then if there are specialist contractors or trades that are required for the project, such as air conditioning as an example, the main contractor will manage their works whilst on site and write them in to their program.

It’s our responsibility to run the schedule and ensure everyone knows what they need to be doing. Any changes or problems that arise are dealt with by us and we will present decisions and options to the client as and when required to ensure the project continues as smoothly as possible.

We conduct regular site meetings with the client and contractor to monitor project progress to ensure the project is on budget and program. We request interim valuations from the contractor which are reviewed by us to ensure they are only claiming for works completed during that period. When we are happy, we issue the contractor a valuation certificate. It is then and only then that they can invoice the client.

We put a lot of time and energy into planning and troubleshooting and often problems can be solved without having to involve the client. We pride ourselves on delivering a seamless service where all appears to be smooth and effortless, and the client is completely unaware of the work involved.